Ugashik Traditional Village

 BBEDC Liaison Job Description

January 2017

Position Title: Ugashik Traditional Village Community Liaison

Position Description:

Under the supervision of the Ugashik Traditional Village (UTV) Manager, the Liaison is an employee of UTV responsible for the provision of liaison services for the community regarding BBEDC and other programs and to assist the community organization in other duties as defined in the job description. This is a part-time position and is funded under a grant.

Hours/Work-day:

The position will work between 5 - 6.5 hours per day and 5 days per week for a total of between 25 - 32.5 hours per week. The position may occasionally require attendance at evening meetings and travel. Over-time may be required and must be approved in advance. Over-time is considered to be more than 8 hours per day or 40 hours per week and will be paid at the rate of 1 ½ times the regular hourly wage.

Qualifications:

· High School Diploma or GED
· Experience in use of computer software for word processing and spreadsheets
· Experience in or ability to become familiar with the use of email and internet access
· Knowledge of the community within which employed
· Able to travel occasionally to attend training or events outside of the community
· Able to attend occasional evening or weekend events
· Three years of administrative and/or office experience preferred
· Able to write effectively

Duties & Responsibilities:

1. Serve as the point of contact in the community for BBEDC programs. One of the principal functions of the Community Liaison is to verify the residency of community residents using the BBEDC Affidavit of Residency form. In that regard, the Community Entity shall ensure that the Community Liaison is an authorized representative in accordance with section 4.14 (2) of the BBEDC Policy Manual and that the Community Liaison is authorized by the Community Entity to confirm residency and execute the BBEDC Affidavit of Residency form on its behalf.
2. Receive and distribute BBEDC program material to the community; including flyers, newsletters and other printed information.
3. Provide direction to sources of information and applications for BBEDC related programs.
4. Include information regarding BBEDC programs in the community newsletter. (Articles regarding BBEDC programs or services must be reviewed and approved by the BBEDC Liaison coordinator before publication).
5. Provide information to BBEDC regarding community activities and needs by way of direct contact with program managers, written communication and a monthly report.
6. Coordinate meetings between the community and BBEDC staff.
7. Attend monthly Liaison teleconference meetings.
8. Attend annual Liaison training hosted by BBEDC.
9. Prepare a written monthly report using the form provided by BBEDC. The report will be submitted to the supervisor and BBEDC Liaison Coordinator.

COMMUNITY SUPPORT

1. Provide staff support to employing agency as needed including answering telephones, responding to and initiating email and person-to-person contact with the public and community residents and clerical/administrative duties as needed.
2. Attend Tribal Council and other meetings within the community as directed.
3. Prepare and deliver monthly and quarterly written reports for Council meetings and to the granting agency.
4. Submit detailed work summaries for each pay period.
5. Serve as a liaison for programs and services available to the residents as determined by the employing agency, including receive and distribute or post forms, flyers or other written information as appropriate, assist with forms and obtaining information as directed by the supervisor and maintain a community bulletin board that will provide information to the community on community events and employment and economic opportunities.
6. Provide regular janitorial services, which include insuring that all areas of the Community Center are clean at all times.
7. Inventory control; provide a written inventory status (Inventory to include heavy equipment, office equipment, mechanical and tools equipment) to the Tribal Administrator on a monthly basis.
8. Maintain fuel tanks for the Community Center, and Hybrid Energy System.
9. Oversee and maintain the Hybrid Energy System per schedule provided by Troy Hardwick – H&K Energy.
10. Maintain All Grounds around the Community Center, Generator building and Equipment Building ensuring that they are free of garbage, the grass is mowed and in the winter the entrances to the community center free of snow and ice.
11. Make sure the Internet and Public Telephone are always in working order.
12. Maintain control of all keys for UTV property.
13. Assist Elders as requested or directed.
14. Regularly check on vacant homes of residents.
15. Other duties as required and relevant to the position.

Reports To: UTV Tribal Manager.

Salary Range: $21.00 per hour DOE.  Benefits will include paid holidays:

January: New Year's Day, Martin Luther King, Jr.; February: President’s Day; May: Memorial Day; July: Independence Day; September: Labor Day; October: Indigenous People’s Day; November: Veterans Day, Thanksgiving Day; December: Christmas Day.

Part time position: Between 5 – 6.5 hours per day, 5 days per week.

Primary duties include:

Under the supervision of the Ugashik Traditional Village (UTV) Tribal Manager/Administrator, the Liaison is an employee of UTV responsible for the provision of liaison services for the community regarding BBEDC and other programs and to assist the community organization in other duties as defined in the job description (posted). This is a part-time position and is funded under a grant through the Bristol Bay Economic Development Corporation (BBEDC).

Position is located in Ugashik with periodic travel to Anchorage for training and conferences.

We would like to fill this position as soon as possible and applications will be accepted through August 10, 2018.

For more information contact – Steven Alvarez: 907.338.7694 Email: manager@ugashikvillage.com

For an application packet contact – Clementine Shangin: 907.338.7611 Email: taa@ugashikvillage.com

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